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Project Manager

San Diego, CA

A national commercial real estate platform focused on acquisitions, development, and management of cutting-edge science and technology real estate is looking to hire an experienced and highly talented owner’s project manager for both ground-up development and improvements in existing buildings projects. The ideal candidate will have established a career in project management with the requisite skills to oversee the complexities of life science real estate while maintaining the highest level of integrity.
The project manager will work closely on a daily basis with the partners of the firm as well as architects, engineers, contractors, owners and tenant reps. The position provides exposure to a full range of duties within a fast-growing real estate development and management firm. As such, the position demands a dedicated individual with excellent attention to detail, leadership skills, facility with numbers and software applications, good people skills and the ability to establish priorities, multi-task, work independently and solve problems.

Responsibilites

PRE-CONSTRUCTION

A/E Design Team Management

  • Collaborate with teammates in selection of architects and engineers

  • Manage design team RFP process and contracting with design firms

  • Manage development of Owner’s program and basis of design

  • Conduct regular pre-construction team meetings

  • Monitor progress of design documents and review periodically

  • Coordinate and expedite on-time performance of design team

  • Coordinate Owner’s executive approval at each phase of design

  • Engage services of owner consultants – e.g., commissioning agent, peer review architect

Marketing/Leasing Collaboration

  • Assist the Owner’s marketing staff in developing marketing materials

  • Manage A&E team efforts related to tenant standards and leasing

Public Approvals and Utilities

  • Assist in monitoring and expediting public approvals and permitting

  • Negotiate and document services agreements with public utilities

Administration and Finance

  • Prepare and update project budget breakdown and cash flow projections

  • Review and approve invoices from design team and other consultants

Contractor/CM Pre-construction Services Management

  • Collaborate with teammates in selection of contractors

  • Manage contractor RFP process and negotiation of construction contract

  • Expedite cost estimating, logistics planning and project schedule preparation

  • Coordinate value engineering studies between design team and contractor/CM

  • Manage authorizations of early procurement

CONSTRUCTION PHASE

Quality Assurance

  • Engage services of Owner’s testing lab and monitor reports

  • Monitor architect/engineer field reports and expedite resolution of discrepancies

  • Monitor and control communication between architect and contractor i.e. RFI’s, RAR‘s bulletins, etc.

Construction Contract Administration

  • Conduct regular construction progress meetings

  • Manage monthly payment application process

  • Expedite A/E review and approval of contractor payment applications

  • Review and approve contractor requests for Change Order

  • Expedite A/E review and approval of contractor requests for Change Order

  • Resolve contractor claims

  • Review contractor logs of cost events, pending change orders, submittal status, etc.

  • Maintain Owner logs of projected costs and resolve with contractor weekly

  • Review and approve contractor recommendation for award of subcontracts

  • Review status of the project schedule regularly and hold contractor accountable

  • Expedite contractor reports and schedule updates

  • Monitor status of contractor contingency

  • Integrate tenant improvement design and construction

Owner’s Separate Contractors

  • Prepare RFP’s and obtain proposals for separate contracts – e.g. security system, signage, etc.

  • Document contracts for same

Administration and Finance

  • Update Owner cost reports monthly

  • Update cash flow projections monthly

  • Prepare regular status reports for Owner executives

  • Monitor and expedite insurance program reporting

Contract Close Out

  • Monitor and expedite building department inspections for C of O

  • Monitor and expedite punch list process

  • Receive and assemble approved operating manuals, as-built documents, warranties, and waivers

  • Resolve pending claims and disputes

  • Expedite commissioning process

  • Engage independent audit of project costs if necessary

Requirements

  • 5 – 10 years of experience successfully managing design and construction projects

  • Life science or technology industry experience is a plus;

  • BS or advanced degree in Engineering, Architecture, or Construction Management;

  • Individual should possess excellent oral and written communication skills;

  • Day-to-day working proficiency with software applications – Excel, Word, MS-Project

  • Ability to handle multiple tasks with strong organizational skills;

  • Detail oriented with independent work ethic.

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