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Property Administrator

Property Administrator

San Diego, CA

A privately-owned commercial real estate company is looking for a Property Administrator to be a part of their storied and close-knit team. The administrator will support both property and office initiatives for a retail and industrial portfolio. Exposure to property management and an understanding of the terminology would be beneficial for a smooth transition. The administrator will support duties related to leases, insurance, accounting, and vendor management. They will also provide office and admin support to the office and Trustee (phone calls, calendar management, data tracking, etc).


  • Coordination of daily, quarterly, semi-annual and annual property maintenance

  • interface with property security on a daily basis as needed

  • invoice coding and processing

  • pick up from post office, open and distribute all mail

  • receiving calls from tenants, vendors, suppliers, prospective tenants, etc. and process accordingly for resolution

  • coordination, distribution and processing of fully executed lease & lease related documents to maintain current process

  • filing

  • code compliance

  • fire life safety compliance

  • draft memos and letters and coordinate distribution to tenants, vendors, etc. as needed

  • management of blueprint inventory, site plans,

  • tenant lease compliance

  • working on  the preparation of monthly reports and annual budgets

  • assist outside leasing agent by providing property information, plans, etc., as needed

  • interface with accounting – knowledge of MRI software helpful

  • computer skills to include proficiency in Word, Excel, Outlook and Outlook Calendar

  • interfacing with the property manager on various other tasks


  • 5+ years of experience in an administrative support capacity

  • Experience in real estate industry a plus

  • Proficiency with property management/accounting software; preferably MRI; Excel and other MS Windows applications.

  • Excellent verbal, written and organizational skills.

  • Ability to work in a close-knit, collaborative environment 

Building Careers I San Diego Search Firm I Executive Search for Commercial Real Estate Careers
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