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Property Coordinator

Property Coordinator

San Diego, CA

A private real estate investment firm focused on the acquisition, development and management of retail, office and infill mixed-use properties in select West Coast markets is currently seeking a Property Coordinator to support its growth. The position is located in the firm’s San Diego headquarters.

Responsibilites

  • TENANT RELATIONS: Supports PM team in responding to tenant needs and coordinates with maintenance vendors.

  • FINANCIAL REPORTING AND ADMINISTRATION: Assist in following up on delinquencies and processing late fees when necessary. Assists with the coordination of vendor payments by ensuring vendor invoices are provided to accounting team in timely manner. Prepares tenant move out including security deposit refund/reconciliations.  Reviews monthly rent charges for compliance with lease schedules and submits changes to Property Manager for approval. Oversees the calculation of all tenant one-time expenses and special billings.

  • GENERAL OPERATIONS: May perform regular inspections of properties to monitor for maximum performance and efficiency. Assists in the coordination of alterations, maintenance, and reconditioning of property as necessary and in coordination with the Property Manager. Assists with monitoring compliance with lease terms and preparation of required notices.

  • CONTRACT ADMINISTRATION: Assists in the procurement, administration and maintenance of all service contracts, purchase orders and construction contracts.

  • DECISION MAKING: Makes thoughtful, prompt and systematic decisions under time constraints. Presents alternative solutions to problems and considers the impact of decisions.

  • INTERPERSONAL AND COMMUNICATION SKILLS: Articulates ideas; both verbal and written, in a clear and understandable manner. Has good listening skills and facilitates communication. Shares information with others, seeks out feedback and constructive criticism. Uses diplomacy, tact and negotiates effectively.

Requirements

  • 1+ years prior work experience in Property Management

  • Office and Retail Property Management experience preferred

  • Prefer Bachelor’s degree or equivalent experience

  • Strong written and verbal communication skills with the ability to convey information concisely

  • Highly organized with a demonstrated ability to prioritize and multi-task

  • Strong work ethic and ability to work in dynamic, entrepreneurial team environment

  • Proficiency in Microsoft Office. Experience with Yardi preferred

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